Managing The Draw

Global Entries Online will automatically build The Draw for you as Competitors register for the Event. It also provides the means for Organisers to manually edit The Draw, post it onto the front end of Global Entries and send it via email or SMS to Competitors.

The Draw differs for Show Jumping, Dressage & Eventing to meet the needs of each type of Event.

The draw can be accessed by clicking on the Manage button.

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From the page click on Draws Management then Manage Draw from the left hand side bar like the screen below.

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on the manage draw screen, select a draw and then click on the bulk actions to publish or unpublish the draw, download draw or email users.

event_manage_draw_Screen.png

Each Class has the following options available to it:

  • Selecting Publish Draw places a link where Competitors can download The Draw. This can only be done after Entries Close. 
  • Selecting Un-Publish Draw removes a link where Competitors can download The Draw. This can only be done after Entries Close. 
  • Selecting  Download Draw downloads The Draw for that Class in spreadsheet format. This can be manipulated in Microsoft Excel or a similar program.
  • Selecting Email Users will send email to competitors with draw results.
  • Selecting Send to Jump Score or Send to JJD will send the draws to the scoring system directly.

The Draw can be downloaded from the Home page:

draws_on_home_page.png

 and from the Profile => Registration History Page

draws_on_registration_history.png

View/Generate Draw

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 On the View Draw select class and click submit button.

event_view_draw_screen.png

Each Class has the following options available to it:

  • Click Download Horse Details to download the Horse Details for selected Class in PDF format.
  • Click Judges Score Sheet to automatically generate & download the Scoring Sheet for selected Class in PDF format
  • Click Novelty Score Sheet to automatically generate & download the Scoring Sheet for selected Class in PDF format
  • Click Download to download the Draw for selected Class in spreadsheet format. This can be manipulated in Microsoft Excel or a similar program.
  • Click Re-Generate Draw to generate Draw for selected Class.

The Rounds can be reordered by drag and drop.

Dressage

The Dressage Draw is very similar to to The Draw for Show Jumping except that it allocates times against each Test.

event_draw_dressage_menu_and_form.png

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A start time for each day is set and the Tests will be scheduled in increments based on the Test Duration time set for each Class (see Chapter 7 - Setting up Classes for further information). 

The system automatically highlights in red riders who are competing in multiple test within 30 minutes ,yellow Riders who are competing in multiple Tests within 30 to 40 minutes (potentially not giving them an adequate break between Tests). Conversely, Riders highlighted in dark blue have been scheduled with at least 3 hours between Tests.

  • Selecting Split Class for a particular Test will break the Class before that Test. The length of break can be specified as shown above.
  • Selecting Insert a Break for a particular Test opens the following popup:

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  1. Enter the Break Duration
  2. Select Submit
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